A fully managed bespoke automation service
Integrates with Bullhorn ATS/CRM, Invenias by Bullhorn and Salesforce.
We build and manage complete solutions faster and without limitations, using our industry leading platform, which enables us to integrate any systems, automate any processes, work with complex data and deliver secure, scalable applications.
Our dedicated team works closely with you to deliver your bespoke requirements, based on our re-usable library of building blocks and integrations, without you needing the technical skills or platform in-house.
Our platform works around four core pillars.
Applications
Applications for all devices and embedded in your Bullhorn products
Automations
Automate any business processes and data across multiple systems
Data
Data cleansing, transformation, enrichment and processing
Integrations
Integrate any systems via API or Robotic Process Automation (RPA)
Our projects typically fit into one of six categories.
Learn more about examples of our work in each of these categories below.
Identify, inherit and resolve missing categories and skills to ensure optimum search, reporting and analysis.
Missing Categories
Example
Identify missing or incomplete compensation / remuneration based on progress status in assignment, or alert where at risk of pay equity compliance
Compensation
Example
Detect and update default CV/Resume from documents, including automated CV/Resume formatting
Default CV/Resume
Example
Actively identify company duplicates as they are created, with levels of automated merging and user alerting.
Company De-duplication
Example
Cleanse and modify data actively or as part of a backlog update, to improve overall consistency of information.
Data Cleansing
Example
Correct inconsistent usage of email fields for business and personal email addresses
Email Field Mapping & Updates
Example
Dynamically update candidates top level location for search, based on information from CV/Resume and/or Address fields
Candidate Location Mapping
Example
Enforce minimum data standards across all record types based on activity and status, such as progress status of a candidate in an assignment.
Minimum Data Standards
Example
Detect and resolve duplicate company locations
Locations Deduplication
Example
Automatically inherit categories and fields from Companies to Assignments, Companies to People and Assignments to People.
Inheritance of Categories
Example
Data Quality Control
Identify and rectify errors, inconsistencies, and anomalies within your database. From duplicate entries to incomplete records, we can swiftly detect and resolve issues, ensuring data integrity and accuracy, and continuous monitoring minimises the risk of data decay over time.
Harnessing automation for data quality control, you can drive operational efficiency and maintain a competitive edge.
Automatically inherit key information from parent company records, client contacts and team members. Pre-populate longlits and research from key information. Automate setup and kick off process.
Assignment Kick Off
Example
Ensure you team are all working to the best standard of advanced search by auto populating longlists and research from key information.
Auto Populate Longlists
Example
Automate the close down process, from ensuring consistency of data, to contacting and reusing candidates.
Assignment Close Down
Example
Auto format CV/Resume into your preferred template, remove personal and diversity information, correct errors and re-order to consistent layout whilst maintaining content.
CV/Resume formatting
Example
Detect and update default CV/Resume from documents, including automated CV/Resume formatting
Default CV/Resume
Example
Automatically identify and create potential leads and opportunities from various data sources, including CV/Resumes of new/active candidates.
Lead Generation
Example
Actively identify company duplicates as they are created, with levels of automated merging and user alerting.
Company De-duplication
Example
Actively monitor and alert when a candidate who is active in one assignment, is added to or contacted via another assignment.
Candidate Conflicts
Example
Actively monitor and update team and client roles and membership of assignments.
Assignment Team & Clients
Example
Automatically generate client surveys or integrate third party survey tools, based on assignment status or as part of close down.
Client Surveys
Example
Capture and store diversity information for candidates outside of your core database. Statistical reporting on candidate population by assignment.
Diversity Reporting
Example
Automated kick off of background checks based on progress status and or confirmation from an assignment team member. Automatically integrate with assessment tools to upload information without manual input.
Background Checking
Example
Process Automation
Business process automation eliminates repetitive tasks, ensuring accuracy and consistency while reducing errors. By automating tasks like data entry and document generation, businesses maintain more complete and consistent information. This efficiency boosts productivity and empowers teams to focus on strategic endeavors, driving innovation and growth.
Compliance & Protection
Automating tasks and processes related to legal compliance and contractual obligations offers a level of protection and ensures adherence to legal requirements while reducing the risk of errors and oversights. This proactive approach safeguards against potential liabilities and fines, reputational damage and maintains compliance with relevant laws and regulations.
Automated management off limits based on a contractual obligations to ensure compliance with terms and conditions, with automated notifications as off limits expires.
Off Limits Management
Example
Actively protect your business and minimise risk of non-compliance with pay equity regulations, by automatically detecting regulations based on jurisdiction of assignment and or candidate.
Pay Equity Compliance
Example
Effectively manage the complexities of dealing with confidential assignments and engagements.
Confidential Engagements
Example
Identify, report and action data retention policies across your database to ensure compliance.
Data Retention
Example
Actively monitor and alert when a candidate who is active in one assignment, is added to or contacted via another assignment.
Candidate Conflicts
Example
Data Enrichment
Extract and combine data from various sources to enhance your database records. Utilise both external and internal sources, such as a CV/Resume or a third party API. Enriched data enables more accuracy and a better understanding of customers, markets and competition, leading to better searching, strategies and decision-making.
Update and enrich company information from external sources, create and combine data into user dashboards and apps to provide better information and greater visibility.
Company Enrichment
Example
Automatically enrich candidate information and fields based on internal and external data sources, including CV/Resume, utilising AI and machine learning to dynamically map to your categories and taxonomies.
Candidate Enrichment
Example
Two-way synchronisation of billing events, billing information, revenue splits, OCE, commision and credit control.
Oracle NetSuite
Example
Two-way synchronisation of billing events, billing information, revenue splits, OCE, commision and credit control.
Xero Integration
Example
Create, update and enrich company information in Invenias from PitchBook API, utilising AI and machine learning to dynamically map to your categories and taxonomies.
PitchBook Integration
Example
Create, update and enrich company information in Invenias from ZoomInfo API, utilising AI and machine learning to dynamically map to your categories and taxonomies.
ZoomInfo Integration
Example
Notifications and reporting via Microsoft Teams, including optional user actions and input
Teams Integration
Example
Notifications and reporting via Slack, including optional user actions and input
Slack Integration
Example
Two-way synchronisation of programmes, assignments and category based lists to marketing and email campaign platforms.
Marketing Integrations
Example
Systems Integration
Eliminate data silos and seamlessly integrate core systems to ensure real-time data flow. This enhances collaboration and provides accurate information access across departments. By adopting this integrated approach, you simplify complex processes, reduce manual effort and errors, and optimize efficiency and decision-making throughout the business. Embrace digital transformation, enabling your business to operate with a unified, interconnected technology platform.
AI & Machine Learning
AI and machine learning technologies significantly enhance automation by replacing traditional methods of identifying and mapping data to structured fields. Instead of relying on manual processes and fixed mapping, AI dynamically analyses data patterns, intelligently categorising and mapping data with unparalleled accuracy and creativity.
Auto format CV/Resume into your preferred template, remove personal and diversity information, correct errors and re-order to consistent layout whilst maintaining content.
CV/Resume formatting
Example
Identify, inherit and resolve missing categories and skills to ensure optimum search, reporting and analysis.
Missing Categories
Example
Update and enrich company information from external sources, create and combine data into user dashboards and apps to provide better information and greater visibility.
Company Enrichment
Example
Automatically enrich candidate information and fields based on internal and external data sources, including CV/Resume, utilising AI and machine learning to dynamically map to your categories and taxonomies.
Candidate Enrichment
Example
Comprehensive integrations
Exenai’s unmatched ability to understand our needs and goals has enabled us to take our data capture, data quality, and reporting to the next level with efficiency-increasing notifications, custom applications, and automated bulk updates that have significantly reduced the need for manual completion of simple tasks. I look forward to seeing what our extremely collaborative partnership can accomplish together!
Suzanne Hebert
VP, Digital Transformation
Acertitude Inc.
Exenai really understand recruitment and the challenges that the modern day recruiter and candidate face. The team are knowledgable, honest, solutions orientated and can help solve business problems at speed through their innovative automation and technology.
Kimberley Warman
Revenue Operations Manager
Austin Fraser / Hallian
